Position: Director of Parish Operations

Accountable to: Pastors

Position Summary (Full Time; 40 hours a week): Serving the Pastors, staff, congregation council and members as a resource person. The Director of Parish Operations needs to be knowledgeable about all aspects of the church, including: the Church’s Mission and Vision, Church Software, Office Procedures, Accounting, Human Resources, Training, Risk Management, Facilities (buildings, grounds and equipment) and IT.

 

Job Description Administrative:

  • Oversee day-to-day (M-Th) and Sunday morning
  • Maintain and facilitate an office environment which is based in the shared belief in the mission, ministry and values of
  • Encourage, motivate, challenge and help staff develop their greatest potential in their respective positions.
  • Hire and manage support staff.
    • Office Assistants
    • Financial Secretary
    • Bookkeeper
    • Facilities personnel
  • Human Resources:
    • Onboard new employees: Provide necessary paperwork such as PAF, a copy of personnel manual, and benefit forms (if applicable); discuss policy and procedures
    • Onboard employees: Ensure all church assets are returned, if applicate, provide information regarding continuation of health, dental and life insurance
    • Maintain employee records and file
    • Oversee/ensure year-end performance evaluations are conducted
  • Oversee the coordination of Worship volunteers required for scheduled services and events, ie greeters, welcome desk, holy grounds, ushers, acolytes, and communion assistants
    • ensure adequate number of volunteers are present for all worship services
    • Coordination includes scheduling, confirming.
  • Coordinate Special Events [Baptisms, Weddings, Funerals, other special worship services]
    • Accountable to ensure that all aspects for special events are performed and accurate
    • Coordination includes scheduling, confirming, and managing last minute details
  • Facilitate annual trainings for Administrative staff, non youth or adult ministry volunteers and possibly other departments, as deemed necessary
  • Work in unity with church leadership regarding church operations, missions outreach, programs and collaborations that will further the ministry and mission of OSLC.
  • Ensure adherence to 501(c)(3) laws and record-keeping, etc.
  • Develop and maintain a complete and accurate inventory of all OSLC assets.
  • Coordinate equipment needed for staff and facilities.
  • Oversight of IT and IT vendor \ Develop and maintain organized systems, protocols and manuals; employee, facilities.
  • Other duties as assigned

Risk Management:

  • Maintain proper insurance policies and coverage for parish such as health, property, liability and workers’ comp.
  • Ensure all background for staff and volunteers are conducted as required
  • Maintain the security and safety of facility

Other Responsibilities:

  • Oversight of buildings, assets and grounds.
  • Oversight of infrastructure improvements or renovations.
  • Oversight of the financial operations of OSLC including developing and maintaining the Operating budget and overseeing the bookkeeper and financial secretary

Requirements

  1. Candidate exhibits a meaningful and growing personal relationship with Jesus Christ and models the biblical standard of personal conduct and lifestyle.
  2. Candidate will be an active participant in the church, growing in community with the people they love and serve.
  3. Candidate models a biblical standard of personal conduct and lifestyle.
  4. Candidate supports and adheres to the mission, values, and philosophy of ministry of OSLC

The ideal candidate will have:

  • A bachelor’s degree from an accredited college or university in business administration or a related field and/or Experience working in a church or non-profit ministry is preferred.
  • 3-5 years’ experience in staff, program and facilities management with a proven track record of excellence.
  • The ability to communicate effectively and kindly, both verbally and in writing, and give clear direction.
  • A history of good servant leadership and the ability to work collaboratively with a great staff of pastors, administrative employees and Congregation Council. Must be able and willing to mentor and support staff members in order that each one succeeds in their respective roles.
  • Strong organizational skills, with a personal attention to detail.
  • Excellent computer and word processing
  • A working knowledge and adherence to 501(c)3 compliance laws in regard to requirements and recording.

 

 

© 2017 Greater Milwaukee Synod

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